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Ensuring training and certification for full compliance of your dental office or practice can easily end up being a full-time job. With so much already on your plate, it is easy to overlook the compliance requirements, causing you to run into unwanted trouble that could have easily been avoided in the first place.

ToothCE has been helping dentists, dental offices, and dental teams in the U.S. to attain OSHA (Occupational Safety and Health Administration) and HIPAA (Health Insurance Portability and Accountability Act) compliance for years now. One thing that often surprises us is the number of dental practitioners we come across everyday who feel confident that they are in compliance with OSHA and HIPAA, even when they are actually not.

In recent years, we get a lot of queries from dental practitioners who want to know if they fulfill OSHA and HIPAA compliance or not, and if not, what they can do about it. In this post, we help you answer these questions and more.

Let’s get started!

Quick Overview of OSHA and HIPAA

As many of you already know, HIPAA is a federal law that was put into effect in 1996 to protect patient health information (PHI). A HIPAA breach occurs when a patient’s medical information falls into the hands of someone who shouldn’t have access to it in the first place. OSHA, on the other hand, is a workplace safety regulatory framework that aims to reduce hazards and risks to patients and everyone else involved. 

Compliance Checklist

  1. Dental Training for OSHA and HIPAA Compliance

The primary form of dental training compliance failure occurs when there is a lack of employee training in OSHA and HIPAA standards and procedures. Lack of dental OSHA and HIPAA training to ensure safe, secure, and risk-free dental practice is a gross violation of the laws. 

Remember, OSHA and HIPAA training are not optional and the onus is on you to train your staff on patient privacy. The grace period for newly-onboarded dental employees varies from State to State. In Texas, for example, HIPAA training for employees needs to happen within 90 days of hire. 

In OSHA, timing is of significance. Several training modules like Sharps Safety and Bloodborne Pathogens require the training to be completed before the employees get started, and not just whenever you wish to train them.

OSHA and HIPAA are complex regulatory frameworks that require you to plan your dental team’s training carefully, keeping in mind the requirements of the law. ToothCE can smoothen this journey for you by taking the training compliance burden off your shoulders.

  1. Post-training Certification for Your Dental Team

It is not enough to merely train your dental team. Such training also needs to be certified as proof of employee’s learning and retention of the knowledge. It serves as evidence of the overall capacity building for the application of the OSHA and HIPAA provisions for an ethical and compliant dental practice on your part. 

  1. Dental Training Documentation for OSHA and HIPAA

Keeping a record of training modules, schedules, attendance, exam scores, session feedback, are all important components of your dental training and certification documentation for complete OSHA and HIPAA compliance. Failure to ensure that such documentation is in place can potentially lead to dental non-compliance.

  1. Importance of Refresher Courses & Staying Updated

Like any other legal Act, OSHA and HIPAA standards often need to be changed or updated to keep up with the changing needs and legal requirements of the industry. Therefore, dental training and certification compliance is not a one-time job. It is an ongoing process that often requires you to stay tuned to the latest additions and changes in the laws. 

Annual refreshers and upgrades in the course curriculum are highly recommended. Once again, ToothCE can prove to be your biggest ally in making this less of a burden and more of a productive and enjoyable experience for you and your dental team. 

  1. Beyond Training and Certification

Ensuring OSHA and HIPAA compliance by your team often requires you to walk the extra mile. It may not always be possible for your dental team to retain and remember every nugget of information and knowledge that they receive during the training sessions. Hence, putting up OSHA and HIPAA checklists and posters in your dental office, creating processes to help employees address their gaps in OSHA and HIPAA understanding, and helping them to apply and implement the legal provisions in their everyday responsibilities are the next set of milestones for full compliance. Here too, ToothCE can bring about a radical difference in the final training outcomes and your overall dental compliance goals through our intensive and high-involvement training methodology and post-training hand-holding.

Curious to know more? Want to get your dental office compliance-proofed? We at ToothCE are highly regarded in the industry for our quality-first, hassle-free, and cost-effective approach.  Know more about us by visiting ToothCE.com, or write to us at contact@toothce.com

Deepti Sahi
Author: Deepti Sahi